Everything your clinic needs. Nothing it doesn't.
One platform your team learns in an afternoon. Built by people who understand aesthetic clinics.
The calendar that thinks like a clinician
Traditional scheduling doesn't understand aesthetic clinics. Clovaar does: it knows which staff and equipment each treatment needs, and only opens slots when the practitioner is actually working, so nothing clashes.
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Schedule
Day viewStock control that scales with your clinic
Run it as simple stock counts, or switch on unit-level tracking for injectables. Clovaar scales from "how many boxes do we have" all the way to tracing every unit, vial and batch from delivery to patient, so it fits a single room or a multi-site group.
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Inventory
InjectablesBotulinum toxin 100u
B-2291 · Exp 09/26
HA dermal filler 1ml
HA-1043 · Exp 12/26
Lidocaine 2%
L-0880 · Exp 07/26
Numbing cream 30g
NC-0012 · Exp 05/26
Treatment notes that write themselves
Dictate as you work and the note structures itself, with the audio transcribed on our own UK servers rather than sent abroad. Structured templates for every treatment type, before/after photos, and patient history at your fingertips. Every draft is yours to check and approve before it is signed.
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Treatment note
Hannah B.Transcript
Digital consent with a defensible record
Paper consent forms get lost, damaged, or questioned. Digital consent from Clovaar creates an immutable record: who signed, when, what they agreed to, and from which device.
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Consent
GDPR-alignedChoose a template
Numbers that make you a better clinician and a better business owner
Revenue trends, appointment fill rates, popular treatments, clinician performance: every metric you need to grow your clinic, presented clearly without the dashboard overload.
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Reports
This month£0.0k
Revenue (mo)
0
Treatments
0%
Rebook rate
Revenue trend
+18% vs last 6 moEverything else that comes with it
All of this is built and running today. It is not a bundle of extras you pay more for, it is what a clinic actually needs to run a day.
Payments and deposits
- Connect your own Stripe account, and the money goes to you
- Take a deposit when a patient books online
- Card in clinic by pay-by-link, or just record what you took elsewhere
- Refunds, and one ledger across every route
Patient communications
- Booking confirmations, 24-hour and 2-hour reminders, by email and text
- Cancellation and reschedule notices, sent automatically
- Every message editable, and switchable per channel
- Send from your own clinic address, with unsubscribe handled
Packages, courses and memberships
- Sell a course and draw sessions from it as they are used
- Membership tiers you configure, with instalments
- Pause, cancel and settle without arguing about the maths
- Load an in-flight membership and mark what has already been used
The patient portal
- Branded as your clinic, with its own sign-in
- Patients book, reschedule and cancel their own appointments
- They can see their course balance and membership
- A booking widget you can drop onto your own website
Moving off your old system
- Patients, treatments and stock from a spreadsheet, previewed before anything saves
- Duplicates surfaced for you to judge, not merged behind your back
- Appointment history, past treatment notes and clinical photographs
- We do the first import with you
More than one room, more than one site
- Multiple locations, with stock held per location
- Staff scoped to the sites they actually work at
- One schedule across all of them
- Reporting per location or across the group
Getting in, and staying safe
- Two-factor on every password sign-in, trusted device for 30 days
- Roles that decide who can see and do what
- Treatment delivery gated by who is actually qualified
- An audit trail on every change to a patient record
Connecting other things to it
- An open API with per-clinic keys and read scopes
- Signed outbound webhooks, with retries
- Managed from your own settings, not by raising a ticket
- Your data is yours, and exportable
Marketing that respects consent
- Email or text a filtered list of patients, with a preview and a count first
- Automations that fire on an event or a date
- Every send checked against that patient’s consent
- Unsubscribes handled for you
What we have not built yet
Everything above this section is live and in use by clinics today. These are not, and we would rather you knew now than found out in a demo.
Face mapping and treatment diagrams
Photos and notes carry the record today. Marking injection sites on a face map is planned.
Prescriber hub
POM handling is a clinic process today. Connecting prescribers into it is planned.
Purchase orders on screen
Clovaar works out what to reorder and raises the draft. Reviewing it, sending it and receiving against it is next.
Stock held per room
Stock is held per location today. Splitting it further, room by room, is planned.
See it in action
We're onboarding clinics now. Request early access and we'll set up a walkthrough.